Privacy Policy

Your privacy matters

1. Information We Collect

We are committed to protecting the privacy and personal data of our students, parents, staff, and visitors. This Privacy Policy explains how we collect, use, store, and protect personal information within our school.

By enrolling in or interacting with the school, you agree to the practices described in this policy.

2. Information We Collect

We may collect and process the following types of personal information:

Students:

• Full name
• Date of birth
• Gender
• Class and academic records
• Attendance records
• Examination results
• Photographs and videos from school activities
• Health or medical information (where necessary for safety)

Parents/Guardians:

• Full name
• Contact information (phone number, email, address)
• Relationship to student
• Emergency contact details

Staff:

• Employment details
• Identification information
• Payroll and banking details

3. How We Use Information

We use personal data for the following purposes:

• Student admission and enrollment
• Academic assessment and reporting
• Communication with parents and guardians
• Ensuring student safety and welfare
• Managing school operations and administration
• Organizing school events and activities
• Compliance with legal and regulatory requirements

4. Use of Photographs and Videos

The school may take photographs and videos during events, classroom activities, sports, and other school functions.

These may be used for:

• School website and official publications
• Educational materials
• School newsletters and social media pages

We ensure that:

• Consent is obtained from parents or guardians where required
• Images are used respectfully and appropriately
• Students are not depicted in a harmful or embarrassing manner

5. Data Protection and Security

We take appropriate measures to protect personal data, including:

• Secure digital systems with restricted access
• Password-protected databases
• Physical security for paper records
• Access limited to authorized school staff only
• Regular monitoring of data security practices

6. Sharing of Information

We do not sell or misuse personal data.

We may share information only when necessary with:

• School staff and administrators
• Examination bodies and educational authorities
• Government or regulatory agencies when required by law
• Trusted service providers under strict confidentiality agreements

7. Parental Rights

Parents and guardians have the right to:

• Access their child’s personal data
• Request correction of inaccurate information
• Request clarification on how data is used
• Withdraw consent where applicable (subject to legal or educational requirements)

8. Data Retention

We retain personal data only for as long as necessary for educational, legal, or administrative purposes. After this period, data is securely deleted or archived.

9. Student Online Safety

Where digital learning platforms are used, we ensure:

• Safe and monitored online access
• Protection of student data from unauthorized access
• Compliance with child online safety standards

10. Cookies and Website Usage

Our website may use cookies to improve user experience and analyze website traffic. Users can disable cookies in their browser settings.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on the school website, and significant changes may be communicated to parents or guardians.

12. Contact Information

If you have any questions about this Privacy Policy or how we handle personal data, please contact the school administration.